Frequently Asked Questions

Make sure of the following:

1. Use the latest version of Google Chrome or Internet Explorer when accessing this system.
2. When you fill out the online application, consider the following:
   1. The total fund number should not contain a comma; the dollar sign $, or any special character except a period
   2. The file size should be less than three MB
   3. The file name should not be long and should not contain special characters, such as a comma
   4. The file format can be PDF, XLS or Word

If your travel is part of a research project, you may apply for a research support grant. In this case, expenses related to your professional trip should not exceed 40 percent of the total awarded fund. If your trip is part of the project to enhance teaching practices or courses across the University, you may apply for the Teaching and Learning Enhancement Support Grant. Similarly, expenses related to your professional trip should not exceed 40 percent of the total awarded fund.

Yes, eligible faculty members may simultaneously apply to different grant types.

Yes, visa fees are covered.

Eligibility to conference travel grants requires the applicant to be an active participant in the conference. This includes activities such as delivering a paper, leading a workshop, chairing a session/panel, giving a presentation and/or a speech, or exhibiting creative work. If the applicant will not be actively participating in the conference, then he/she is not eligible.

No. Only one presenter can apply for that conference.

You can apply to multiple conferences as long you don’t exceed the maximum allowed fund, and given that you do not submit more than one application per cycle.

Check the intramural grants guidelines here for eligibility criteria. If you are eligible and you still can’t log in to the system, send an email to [email protected].

Send an email to [email protected].

The definition of retroactive funding is any expenditure incurred prior to the start date of the grant stated in the counter-signed agreement. This means that an applicant is not allowed to perform any activity or pay for any expense related to the grant before signing the grant agreement and receiving the funds. The only exception to this rule is the registration fee associated with Conference Travel Grants.

Each DRC member shall review the applications independently. There is no collective role for the committee. Applications will be accepted or rejected based on the scores and recommendations of all reviewers.

Yes, you can state this in the application. The duration of proposals can be approved for a maximum of three years, and funding is provided at the beginning of every fiscal year based on the progress reports submitted for the project.

It is advisable to submit your application as early as possible to avoid falling into the retroactive funding category. See the cycle deadlines here. It is noteworthy that applying for a conference travel grant does not require the submission of an acceptance letter from the conference early on. Providing the acceptance letter is only required at the final stage of approval of the grant.

No, the guidelines state that you cannot submit more than one conference travel grant application per cycle.

The rule that stated that the personnel category could not exceed 60% is longer valid. Funds allocated to research projects can now be solely dedicated to personnel, if necessary. Regardingundergraduate RA funding, if you choose to include undergraduate RAs in your research, you may request an extra fund of up to $500 per student per year (for a maximum of three students). In this case, the maximum allowed fund will be $11,500 per year (instead of $10,000 per year).

Any activity done (paid for) prior to receiving the award letter is considered retroactive funding. Retroactive funding is not allowed as per faculty support grants' guidelines. If for any reason, none of the available cycles cater to the timing of the conference, you may consider submitting an off-cycle application.

You can submit your application on time before receiving the IRB's approval; however, AP-RIC approval will not be granted before you obtain and submit the IRB's approval.

Hiring research assistants takes place through the department. Kindly check the details of the process with the relevant department assistant.