Type shortcut PR05 – travel expense manager Or in the sap menu/accounting/ financial accounting/ travel management/ travel expenses/ travel expense manager as highlighted in the below image
Enter the personnel number of the traveling employee in the personnel number box
Then click create a new trip or press F6
An automatic drop-down list appears to choose the type of trip, whether domestic or international
Travel main screen appears; after filling the mandatory fields (dates/ destination/ and reason) choose the appropriate expense type. If you are not aware with the list of expenses a drop down list can be extracted
After picking the appropriate expense type and adding the budgeted amount, make sure the cost distribution is made
Clicking the cost distribution button opens a detailed cost allocation box to specify the fund center, cost center, and commitment item (GL) to make sure the allocation is appropriately made. A 100 must be added to the % distrib. box
Click the check mark and save the trip. A new trip number is generated. This number is to be added to the travel authorization paper
To prepare the travel authorization form, first check the Travel office website here and click Travel forms
A list of different travel forms will appear on your screen; click download travel authorization
The form will appear on your screen; add the personnel number/ trip number that you have generated earlier/ the appropriate cost allocation/ and get the authorized personnel to sign it (department head & area head). Finally, a hard copy is sent to the Travel Office