Home page
ع
Resources for Current Students, Faculty and Staff
Webmail Directory Catalog Banner Canvas Moodle
Primary Navigation Background
Quick Links / AUC Directory, Faculty Directory

FERPA Definitions

  1. Admissions
  2. Student Consumer Disclosures
  3. The Family Educational Rights and Privacy Act (FERPA)
  4. FERPA Definitions

Permission granted by a student o the University to communicate with a parent in certain limited circumstances, including the following: 

  • The student voluntarily withdraws or takes a leave of absence 
  • The student is suspended or dismissed from the University 
  • The student is required to leave University housing 
  • The permitted person has questions or concerns about the student’s financial aid or student account 
  • The student is placed on academic probation (a school or college official may notify parents)

An individual, regardless of age, who is or who has been in attendance at the University. It does not include persons who have been admitted but did not attend University. For the purposes of this policy "Attendance" includes attendance in person, by correspondence or online, or distance learning and the period during which a person is working in a position that requires student status, such as under a work-study program position.

Information in a student's education record that would not generally be considered harmful or an invasion of privacy if disclosed. The following information about a student has been designated by University a directory information: 

  1. Name
  2. Local and permanent postal addresses
  3. Email address
  4. Telephone number
  5. Place of birth
  6. Field of study and dates of attendance
  7. Enrollment status
  8. Student classification (example: freshman, first-year law school student)
  9. Degrees awarded
  10. Certificates and awards (including scholarships) received
  11. Photographs
  12. Participation in officially recognized activities and sports
  13. Weight and height of members of athletic teams
  14. Most recent previous educational agency or institution attended

Records directly related to a student that is maintained by or on behalf of the University. Education records do not include:

  1. Records of instructional, administrative, and educational personnel that are: in the sole possession of the maker (i.e. file notes of conversations); used only as a personal memory aid; not intended to be accessible or revealed to any individual except, in the case of an instructor, a temporary substitute.
  2. Records of the University security office
  3. Medical records and mental health records, including counseling records created, maintained and used only in connection with the provision of medical treatment or mental health treatment or counseling to the student, that is not disclosed to anyone other than the treatment facility
  4. Employment records unrelated to the student's status as a student
  5. Alumni records.

With a legitimate educational interest – any person employed by the University in an administrative, supervisory, academic, or support staff position, including security and health staff; a person or company with whom the University has an affiliation or contract (such as an AUC’s attorney or auditor); the University Board of Trustees; a person employed by University administration; or a person assisting another University official in performing his or her tasks (such as a volunteer or committee member), if that person or contractor requires access to an education record in order to fulfill his or her official responsibilities on behalf of the University.

A parent of a student includes a natural parent (custodial and/or non-custodial), a guardian, or an individual acting as a parent in the absence of a parent or guardian.